Records request: eRecording and record retrieval

We eRecord single documents for individuals, small businesses, and law firms, including PDFs notarized online, so you do not need an eRecording account of your own. We also pull court files and Official Records. You get an itemized quote first; nothing is filed or retrieved until it is paid.

Need a notary instead? Request a notary. Questions about coverage: call 321-510-4411.

Service

What do you need?Required

Record a document (eRecording)Submit a signed deed, satisfaction, lien, or other instrument to a Florida county's Official Records. Court-record retrievalCopies from a court file, by case number. Scheduled runs cover the Seminole County Clerk. Official Records retrievalA recorded deed, mortgage, lien, or other instrument, by instrument number, book and page, or names. Certified copy pickupA certified document already prepared by a Clerk, Recorder, or agency, collected and delivered. Certified judgment bundleA certified copy of a Seminole County judgment, retrieved and then recorded in another Florida county.

Choose a service above and the form shows only the questions for that service.

The document to record

What form is the signed document in?Required

Electronic PDFSigned and notarized electronically, such as by remote online notarization. You upload it here. Nothing is mailed. Paper originalSigned in ink. You send us the original after we confirm; we scan it, submit it, and return it.

Upload the PDF exactly as the notarization platform delivered it. Do not print, rescan, flatten, or edit it; changing the file can break its electronic seal and lead to rejection. The PDF is not returned. When the county records it, the recorded image, instrument number, and county receipt are emailed to the requesting party's email in step 4.

Do not mail anything yet. Your confirmation email gives the mailing address and your request number. You can upload a scan now so we can check it before you send the original.

How will the original reach us?Required

Upload the document RequiredOptional

The instrument and any exhibits that record with it. PDF only. PDF, JPG, or PNG scan. Up to 6 files, 25 MB each.

County where it will be recordedRequired

The county's recording fee is added to your estimate at cost. The eRecording platform charge is included in our fee.

We confirm whether our eRecording account supports that county and document type before any payment is collected.

Document typeRequired

Title shown on the first pageRequired

Total pagesRequired

Every page that records, exhibits included.

Names to be indexedRequired

All parties combined. Names over four add $1 each.

Names to index, exactly as written on the documentRequired

One per line, marked grantor or grantee (or first party and second party).

Prepared by: name and address shown on the documentRequired

Florida requires the preparer's name and address on recorded instruments (§695.26, F.S.). Type “Not shown” if it is missing; the county may reject it.

Return-to name and address, if shownOptional

Parcel ID, if shownOptional

Documentary stamp tax dueOptional

From the closing statement or your attorney or title agent. Leave blank if none.

Intangible tax dueOptional

New mortgages only. We do not calculate taxes.

Must be recorded byOptional

Who decides corrections if the county rejects it?Optional

Name and phone of the preparer or attorney, if not you.

The court record

Clerk of CourtRequired

Scheduled runs cover the Seminole County Clerk, 101 Eslinger Way, Sanford. Other counties are quoted in writing.

Case numberRequired

Court divisionRequired

Parties (plaintiff v. defendant)Required

Documents neededRequired

Docket title and filing date for each, for example “Final Judgment, filed 03/14/2025.”

How many documents?Required

Two are included. Each additional document in the same case is $12.

Approximate filing datesOptional

Copy typeRequired

Plain copiesScanned and emailed Clerk-certified copiesClerk certification charges at cost

Certified sets neededRequired

Is any of it sealed, confidential, or restricted?Required

No Yes, and I have authority to obtain it Not sure

Restricted material is retrieved only with verified authority and the custodian's approval. We will ask for the order or proof of party status before scheduling.

The recorded instrument

CountyRequired

Instrument number, or book and pageOptional

If you do not have either, fill in the index names below.

Names in the indexOptional

Approximate recording date or yearOptional

Document type, such as deed, mortgage, or lienOptional

Copy typeRequired

Plain copyEmailed as a PDF Certified copyCertification charges at cost

Certified copies neededRequired

The certified copy

We collect documents the office has already prepared and certified. The fee is quoted in writing before any payment.

Office holding the documentRequired

For example, Seminole County Clerk, Official Records.

Order, receipt, or reference numberRequired

Number of copiesOptional

Document titleRequired

The judgment

The bundle covers one Seminole County case. Recording a certified judgment is an administrative filing. Whether it creates a lien, and on what property, is a legal question for your attorney.

Seminole case numberRequired

Date of judgmentOptional

Parties (plaintiff v. defendant)Required

County where it will be recordedRequired

Additional countiesOptional

$49 each, same judgment.

Pages in the judgment, if knownOptional

Used to estimate the recording fee.

Timing and return

HandlingRequired

StandardNext scheduled courthouse run or eRecording submission window. PriorityFront of the next run or a same-day submission window. It does not speed up the Clerk or the county. Dedicated tripAn out-of-cycle trip, quoted in writing.

Return of originals and certified copiesRequired

Scan by email onlyNo paper needs to come back. Pickup in Seminole CountyBy appointment. Tracked mail$10 plus postage at cost. Hold in our custodyUp to 30 days. After that it is returned by tracked mail, postage plus $10.

Hard deadline, if anyOptional

Your file or matter numberOptional

Courthouse runs: Tuesday and Thursday mornings. eRecording submissions: twice every business day. Clerk counters close at 4:30 p.m.

Requesting party

Requesting party nameRequired

Firm or companyOptional

Email for confirmation and proof of filingRequired

The recorded image, instrument number, and county receipt, or your retrieved records, are sent to this address.

PhoneRequired

Invoice email, if differentOptional

Special instructionsOptional

Authorization and signature

I am the requesting party, or I am authorized to direct this recording or retrieval on the requesting party's behalf.

I authorize Mobile Mark Notary to submit or retrieve the records described, to pay government charges with funds I provide, and to receive confirmations and records on my behalf.

I understand this is an administrative service: no legal advice, no document preparation or correction, no tax calculation, and no guarantee that a Clerk or county accepts, records, or processes anything by a particular date.

I have read and agree to the Terms of Service and the Service Agreement, including the cancellation terms.

Type your full legal name to signRequired

Your typed name is your electronic signature on this request and the Service Agreement (Florida's Uniform Electronic Transaction Act, §668.50, F.S.).

Nothing is charged now.

5 Authorization and signature

Authorization and signature